Project Coordinator

Job Type








Job Title: Project Coordinator

Reporting to: Operations Director

The Project Coordinator will be working within a dynamic team to coordinate projects and should be fully versed in Microsoft Word, Outlook, Excel and Project. Past experience in construction is not critical, however would be desirable.

Roles & Responsibilities:

  • Obtaining weekly timesheets, issuing them to Contract Managers and cross referencing against systems.
  • Inputting of timesheets to internal systems.
  • Creation of both electronic and physical project folders; responsible for keeping Project Notes on all projects.
  • Assisting with compiling Project Documentation such as Programme of Works, Technical Query sheets, Request for Information, and all H&S documentation relating to the Project.
  • Coordinating weekly Labour meetings; keeping all labour requirements current, taking into consideration holiday and course bookings
  • Working with Contracts Managers/Project Managers to compile procurement schedules for relevant projects / placing orders / chasing up deliveries.
  • Issuing sub-contractors with purchase orders/project information.
  • Collating all documentation from orders/sub-contractors and finalising Operating Manuals for all completed works. – inclusive of As Built Drawings & Certificates
  • Attending & taking minutes for meetings and keeping a ‘Project’ diary up to date with relevant information i.e.;
    • PM’s contract meetings
    • Application dates for payment
    • Pre-start meetings / handover meetings
  • Provide PM’s with weekly/daily reports from Sage.
  • General inputting of information to Sage.
  • Attending handover meetings between Estimation & Projects to identify Project Requirements.
  • General Administrative Duties.

Basic knowledge of Sage200 / CAD would be beneficial.

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